You have questions? We have answers.
Wondering how to get started with a procurement request, or have questions about an existing request? You’ve come to the right place. Use the interactive tool below to learn what’s needed for your request, get relevant information about specific Purchasing and Contract Management Office policies, and find training opportunities.
Know where you're going?
If you’ve been around the Purchasing and Contract Management Office block a few times, feel free to jump straight to the resource you need.
Catering
Catering
The University has partnered with America To Go for all catering services: from breakfast and lunch to break service for on-campus meetings and events.
Cancel and Replace ("C/R")
Cancel and Replace ("C/R")
The process of cancelling and replacing a current purchase order.
Cell Phone Service
Cell Phone Service
Only authorized departmental contacts can order University-owned cellular services from Verizon Wireless.
- Request Authorization for New Services
- Ordering Information
Certified BEP Vendors & Supplier Diversity Programs
Certified BEP Vendors & Supplier Diversity Programs
The Supplier Diversity Program provides access to procurement opportunities by creating an equitable and competitive business environment.
- BEP
- VOSBs/DVOSBs
Change Order Requests
Charter Services
Conflicts of Interest
Conflicts of Interest
It is the policy of the University of Illinois System to review information disclosed by employees under the Report of Non-University Activity process as well as financial information disclosed by vendors in accordance with Sections 50-13 and 50-35 of the Procurement Code to determine if a prohibited or potential conflict of interest exists.
Contracted Vendors
Contracted Vendors
Through IPHEC, there are hundreds of opportunities to work with screened, approved vendors.
- IPHEC Vendor Award Opportunities
- Master Terms & Conditions
Contracts and Templates
Contracts and Templates
- General Services
- Construction Services
- Professional & Artistic Services
- Receivable
- No Funds
- Hybrid Contracts
Equipment Leases
Equipment Leases
Any agreement related to equipment with an option to purchase at the conclusion.
- Printers/Copiers
- IT Equipment
- Agricultural Equipment
FOIA
Financial Support
Financial Support
Supporting initiatives that promote or advance one or more of the University of Illinois System’s missions.
- Process for support amount below and above $5,000.00
- Non-University entity
- Funds from institutional funds, gift, endowment income or self-supporting funds
Form List, FAQ and Glossary
Form List, FAQ and Glossary
Find commonly requested definitions of specific acronyms or contract terms.
Furniture
Furniture
Requests may be made in iBuy or Banner. Multiple contracted vendors have been awarded and are encouraged to be utilized.
- IPHEC Vendors
- Stationary Furniture Requirements
- Surplus Furniture
Moving/Relocation for Household Goods and University Equipment
Moving/Relocation for Household Goods and University Equipment
- Policy Statement
- Contracted Vendor
- Authorization Letter
- Relocation of University Equipment
Radioactive Materials and Ethyl Alcohol
Radioactive Materials and Ethyl Alcohol
These materials are carefully controlled and have unique delivery and authorization requirements.
Requisition Returns/Rejections
Requisition Returns/Rejections
Shipping Terms
Shipping Terms
Software
Software
There are multiple resources available for purchasing Software.
Study Abroad
Study Abroad
Find detailed requirements for each type of trip here.
- Faculty-Led Trips
- Fee-based / Semester Trips
- No Fund Study Abroad
Tent Rental and Associated Items
Tent Rental and Associated Items
All rentals of tents and/or associated items covered under this contract are for University-funded activities only, both by departments and recognized student organizations.
Training
Training
Supporting our peers through procurement education. Additional overview resources can be found here.
- General Vendor Quote Requirements
- Banner
- iBuy
- Purchase and Solicitation Limits
- Training Schedules