FY23 Renewal Information

PROCEDURES AND DEADLINES FOR RENEWING OR ESTABLISHING ANNUAL ORDERS IN IBUY FOR FY 2023.

The following information includes policy changes in annual orders, procedures and deadlines for FY 2023 renewals, establishing new annual orders and purchase recommendations for Board of Trustees approval.

Requirements

Annual standing orders for FY 2023 will NOT be established for:

• Orders that have not had any expenditure in the last fiscal year;
• Orders for iBuy catalog vendors for which strategic contracts have been developed; see iBuy for a complete list of vendors.
• Orders for competitors of iBuy catalog vendors.
• Low dollar standing orders ($10,000 or less) will not be processed for FY23 Departments are encouraged to handle these transactions via P-Card or iBuy catalog or non-catalog, if appropriate. Orders that do not meet P-Card or iBuy requirements can be handled via regular orders as needed.

For more information including buyer renewal assignments please visit the links below:

Building Better Renewal Requisitions

Renewal Department Buyer Assignment

Deadlines

It is essential that departments submit requisitions in a timely manner to allow sufficient time to process competitive bids or RFPs, prepare recommendations for the Board of Trustees, if necessary, and obtain necessary approvals to issue an annual order by July 1, 2022.

Note: Please feel free to submit annual requisitions in advance of the above due dates.