Update Regarding the Contract for Services Under $10,000 Template

Purchasing is announcing an important update to the process for purchasing services done using the Contract for Services Under $10,000 template. As part of Purchasing’s ongoing commitment to provide units with greater efficiencies in the purchasing process, effective immediately, the Contract for Services Under $10,000 template will be removed from the OBFS Contracts Forms web page, and new purchases formerly handled on the Contract for Services Under $10,000 template should be processed with only a requisition on the iBuy “Purchase Requisition Form” or the “Standing Order Form”.

When a requisition on the iBuy Purchase Requisition Form or Standing Order Form is submitted for the types of services that were previously handled on the Contract for Services Under $10,000 template, the resulting purchase order will serve as the contract. So there will not be a need for a separate mutually executed contract, nor for the department head to sign a separate template, and the robust purchase order terms and conditions will apply.

This update only applies to purchases that previously would have been handled on the Contract for Services Under $10,000 template. In situations where a mutually executed contract is still required, the University recommends utilizing the Contract for Procurement of Supplies and Services template, which must be processed by Purchasing.

To help facilitate the transition, any Contract for Services Under $10,000 that is signed prior to July 1, 2021 can still be processed and paid through TEM, if all requirements are met.